Home / How it works
How it worksFrom first call to signed architect, without the legwork.
Tell us what you need once. We carry it into every call, check and comparison that follows, so you never repeat yourself and never chase a reply.
Project-fit call
A short conversation about what you’re planning, where, and what you’ve tried so far. We tell you plainly whether our service fits and which package makes sense.
Led by: Sales
What you do
Talk it through; ask anything.
What you receive
A clear recommendation on whether and how we can help.
Agreement and discovery
Once you approve the agreement, we hold a detailed discovery call and collect what you already have: sketches, drawings, surveys, photos and correspondence. With your permission we record and transcribe the call so nothing is missed.
Led by: Coordinator
What you do
Share documents; tell us your priorities and who decides.
What you receive
An existing-document inventory.
Brief and selection priorities
We draft a project brief that keeps your own words separate from our summary, and list the questions candidate firms need to answer. A person on our team reviews it before you see it.
Led by: Coordinator, reviewer
What you do
Correct and approve the brief and your priorities.
What you receive
Approved project brief and agreed selection priorities.
Research and outreach
We research firms against your priorities, contact them on your behalf with your approved brief, and record who is interested and available.
Led by: Coordinator
What you do
Nothing, unless you’d like to add firms you know.
What you receive
A shortlist of interested firms.
Checks and proposals
We document the agreed checks for each finalist, request proposals and collect supporting documents.
Led by: Coordinator, reviewer
What you do
Answer the occasional question from a firm, through us.
What you receive
Candidate profiles with evidence and status.
Comparison and clarifications
We line up what each proposal commits to, raise one consolidated round of questions with each firm, and record their answers with references.
Led by: Reviewer
What you do
Review the comparison; add your own questions.
What you receive
Side-by-side comparison and questions register.
Interviews and decision
We schedule interviews, prepare the questions, attend as your package allows, and write up notes. Then we give you our recommendation, with reasons, trade-offs and remaining unknowns.
Led by: Sales, coordinator
What you do
Meet the finalists; make your decision.
What you receive
Interview and reference notes; written recommendation.
Signing and handover
You sign directly with the professional you chose. We check that material clarifications appear in the final scope or remain clearly flagged, recheck time-sensitive credentials, and hand over an organized file.
Led by: Coordinator
What you do
Sign with your professional; ask your attorney to review the contract.
What you receive
Final hiring checklist and handover file.
After we’ve delivered our service, we ask for your honest feedback. We publish it only with your approval, in your words.
The only money we receive is your fee.
Firms don’t pay us to be considered or recommended. That keeps our recommendation tied to your priorities.
Design fees are agreed between you and the firm you choose and paid directly to them.
Clear roles, including what we hand to others.
Sales
Qualifies your project, explains the offer accurately and follows up.
Coordinator
Keeps your project record, runs discovery administration, outreach, scheduling and document collection.
Reviewer
Checks evidence, comparison accuracy and the quality of every recommendation before it reaches you.
Qualified professionals
Technical, legal and insurance questions are put to the candidate firms in writing, or we recommend you consult an independent licensed professional, attorney or insurance adviser.
We use AI tools to organize notes and draft documents. AI points out missing information and inconsistencies; it never fills gaps with guesses. Every credential check has a source and date, every proposal figure has a document reference, and a person on our team approves anything client-facing.
Tell us what you’re planning.
Share a few details. We’ll reply to arrange a short project-fit call and tell you plainly whether our service suits your project.
There is no charge for the first conversation. Paid only by you. No architect commissions.